Municipal Services Relocation

In November 2023, Council directed staff to initiate the development of the Cultural Hub at Tom Davies Square. This project will establish a nationally significant venue for arts, culture, technology and innovation. It includes the construction of a new central library, Category A art gallery and multicultural association at 200 Brady and 199 Larch.

As part of the Cultural Hub project, staff will be relocating to 199 Larch, previously known as the Provincial Tower. There are a number of moving parts to this project, and we want to share some of the upcoming changes and how you can prepare for them. Please see the updated FAQs on the right side of this page. If you have additional questions, post them below and the project team will respond.

Municipal File Relocation

The municipal file relocation project will relocate all physical files from 199 Larch and Tom Davies Square as part of the Modern Workplace Efficiencies project. It will facilitate the relocation of staff and help maximize square footage by minimizing the need for physical storage of paper.

The files will be relocated to Iron Mountain, a Toronto-based company that specializes in information management and storage services. Iron Mountain offers a range of services including requesting hardcopy files and digitizing files on demand.

The project team is working with divisions to provide large blue bins on each floor for staff to start purging their paper files. To support staff during this process, there are two upcoming engagement opportunities:

1. Iron Mountain Information and Engagement Sessions

  • The project team is working with Iron Mountain to schedule sessions to help staff better understand their process for organizing and physically relocating files to their offsite location. They will cover their classification system, how they will label the boxes, and how staff will be able to access files located offsite in the future.
  • More information on these sessions will be shared soon.

2. By- Law Retention Information and Training Session

  • In October 2024, City Council passed By-law 2024-156 which permits hard copy original records to be destroyed once digitized following the Document Digitization Standard.
  • Training sessions will be held on March 20 and 25 from 11 a.m. to noon in the Council Chamber. Please visit LMS to register! For those unable to attend in person, a module will be available on LMS following the training sessions.

In November 2023, Council directed staff to initiate the development of the Cultural Hub at Tom Davies Square. This project will establish a nationally significant venue for arts, culture, technology and innovation. It includes the construction of a new central library, Category A art gallery and multicultural association at 200 Brady and 199 Larch.

As part of the Cultural Hub project, staff will be relocating to 199 Larch, previously known as the Provincial Tower. There are a number of moving parts to this project, and we want to share some of the upcoming changes and how you can prepare for them. Please see the updated FAQs on the right side of this page. If you have additional questions, post them below and the project team will respond.

Municipal File Relocation

The municipal file relocation project will relocate all physical files from 199 Larch and Tom Davies Square as part of the Modern Workplace Efficiencies project. It will facilitate the relocation of staff and help maximize square footage by minimizing the need for physical storage of paper.

The files will be relocated to Iron Mountain, a Toronto-based company that specializes in information management and storage services. Iron Mountain offers a range of services including requesting hardcopy files and digitizing files on demand.

The project team is working with divisions to provide large blue bins on each floor for staff to start purging their paper files. To support staff during this process, there are two upcoming engagement opportunities:

1. Iron Mountain Information and Engagement Sessions

  • The project team is working with Iron Mountain to schedule sessions to help staff better understand their process for organizing and physically relocating files to their offsite location. They will cover their classification system, how they will label the boxes, and how staff will be able to access files located offsite in the future.
  • More information on these sessions will be shared soon.

2. By- Law Retention Information and Training Session

  • In October 2024, City Council passed By-law 2024-156 which permits hard copy original records to be destroyed once digitized following the Document Digitization Standard.
  • Training sessions will be held on March 20 and 25 from 11 a.m. to noon in the Council Chamber. Please visit LMS to register! For those unable to attend in person, a module will be available on LMS following the training sessions.
Page last updated: 18 Mar 2025, 08:59 AM